Booking Form

Please note: submission of this form does not constitute a definite booking. If your event can be accommodated, a booking confirmation will be emailed to you.

Start Date

End Date

Start Time

Finish/Vacate Time

Purpose of Hire

Name of Club/Organisation

If activities involve children under 18 and/or vulnerable adults, please attach evidence of Enhanced DBS Checks for all those associated with the Hirer. The evidence must detail Names, Certificate Numbers and Issue Dates.

If YES, please attach a copy of your Public Liability Insurance

If YES, please attach a copy of your Employer's Liability Insurance

Details of person responsible for this event

Full Name of person completing this application

Address: (include postcode)

Telephone Number (land line)

Telephone Number (mobile)

Email Address

Details of person responsible for invoicing

Contact Name

Address: (include postcode)

Email Address

Mobile/Phone Number

Additional Information

Attached Paperwork Checklist

Proof of ID for Hirer (passport or driving license)

Registered charity paperwork, confirming number (if applicable)

Registered company paperwork, confirming registration number (if applicable)

Club constitution paperwork (if applicable)

Club Status (if applicable)

Hirer's safeguarding and child protection documentation (if applicable)

Organisation affiliated number (if applicable)

Sports/coaching certificate (for sporting activities)

Risk Assessment(s)

Permission letter (for Hirer to hire school site/premises) (on Hirer headed paper and signed by the club treasurer)

PLEASE NOTE THAT THE FOLLOWING ARE NOT PERMITTED ON ANY DET SCHOOL SITE:

Alcohol
Gambling
Animals, other than guide dogs
Bonfires
Barbeques
Smoking (refer to section 2.15 of DET Lettings Policy)
Chewing Gum
Portable heaters, fires and stoves
Pyrotechnics/fireworks
Pulsing light (stroboscopes)
Lasers
Firearms
Any potentially hazardous action on apparatus, animals, vehicles or aircraft

Date of Application

DECLARATION:

I, on behalf of

apply for the use of the accommodation and facilities stated, and, if my application is approved, will ensure that payment is made in advance of the charges due, and the the Terms and Conditions for Lettings, which I have read and accept, will be fully complied with.

I confirm that I have been given a copy of the DET Safeguarding and Child Protection Policy, and will make myself and all those who enter the school site as part of this letting, aware of the procedures to be followed in the event of a fire or other emergency evacuation.

The school's insurers reserve the right to claim against the Hirer for any damage caused.

I am over 18 years old.

Any personal data entered on this form may be held on computer files. Discovery Educational Trust and its schools fully comply with information legislation.

For full details on how your personal information will be used, please refer to the Information Governance page of the Discovery Educational Trust's website or contact the school directly.

I have read and accept the Lettings Terms and Conditions

Under 18 clubs only – I confirm that I have a record of all the coaches/adults working with children under 18, that I have evidenced a clean enhanced DBS check for all coaches/adults working with children under 18 and that I will provide the name, DBS Certificate number and issue date to the school prior to the letting. Should any certificate include a disclosure, I will immediately, and, in any event, prior to the commencement of the letting, present the hard copy to the school for its review.

Please check to confirm the above